Free plumber invoice template
Plumbing customers question two things: the trip charge and parts. List the service call as its own line, then labor hours, then each major part (water heater, valve, fixture) so the total doesn't look like one mystery number.
Open the plumber invoice maker (free, no signup)
Line items it starts you with
- Service call / trip charge
- Labor (hours)
- Water heater, 50 gal
- PEX fittings and pipe
- Drain clearing
Prices start blank; you set your own.
Plumber invoice tips
- Put your license number in the footer if your state or city requires it on invoices or estimates.
- For emergency or after-hours calls, show the after-hours rate as a separate line rather than folding it into labor.
- Note any warranty on parts and your labor warranty in the notes field.
Paying subs?
If you hire subcontractors, get each one's W-9 before the first check, and keep their insurance certificate current. Free W-9 request letter · W-9 guide · or let us handle it with the $29 W-9 + 1099 pack.
FAQ
Should a plumber charge a trip fee on the invoice?
If you charge one, show it as its own line so the customer sees it was disclosed, ideally on the estimate too.
Do I list parts separately?
Itemizing major parts helps customers trust the total and helps you answer warranty questions later.
Is it free?
Yes. It runs in your browser, nothing is uploaded, and you save a PDF. Optional $19 one-time Pro adds your logo and saved customers.
General information, not legal or tax advice. Check your state's licensing and invoicing rules.