Free painting invoice template
Painting customers value prep they can't see once it's done. Listing prep as its own line explains the price difference between you and a cheaper bid.
Open the painting invoice maker (free, no signup)
Line items it starts you with
- Prep (patching, sanding, masking)
- Interior walls (rooms or sq ft)
- Trim and doors
- Paint and supplies
- Ceilings
Prices start blank; you set your own.
Painting invoice tips
- Note the paint brand, line and colors in notes so the customer can do touch-ups.
- Price by room or by square foot, but be consistent with your estimate.
- Take a deposit for materials on larger jobs and show it as paid.
Paying subs?
If you hire subcontractors, get each one's W-9 before the first check, and keep their insurance certificate current. Free W-9 request letter · W-9 guide · or let us handle it with the $29 W-9 + 1099 pack.
FAQ
Should I itemize prep work?
It helps customers see what they're paying for, and it's a fair way to show why quality prep costs more.
How do I show a deposit?
Add a 'Deposit received' line with a negative amount.
Is it free?
Yes. It runs in your browser, nothing is uploaded, and you save a PDF. Optional $19 one-time Pro adds your logo and saved customers.
General information, not legal or tax advice. Check your state's licensing and invoicing rules.