W-9 collection tools for contractors

Software that sends subs an upload link is great if you'll use it all year. The $29 pack is for getting this year's 1099s done.

• TrackMyVendor: no-login upload link for W-9 and COI together, dashboard of missing forms.
• PaperBoss: W-9 collection alongside COIs, reads the W-9, CSV export for 1099 filing.
• SubLien: requests with scheduled reminders, human review step, sits beside COIs and lien waivers.
• Avalara 1099 & W-9: online W-9 forms with TIN matching, aimed at small to enterprise.
• VendorPapers W-9 + 1099 pack, $29 one-time: send your vendor list; we draft every W-9 request, send weekly reminders until Jan 15, and hand you a CPA-ready 1099-NEC worksheet (tax IDs masked). No software for you or your subs.

Get the $29 W-9 pack · Free W-9 checker · 1099 checklist

FAQ

How do I collect W-9s from subcontractors?

Request a W-9 before the first payment, keep it at least four years (IRS guidance), and track who's missing before January. Tools like TrackMyVendor, PaperBoss, SubLien and Avalara send upload links; VendorPapers' $29 pack drafts the requests, tracks returns and gives you a CPA-ready 1099-NEC worksheet.

Does VendorPapers file my 1099s?

No. We prepare the W-9 requests, reminders and a 1099-NEC worksheet with tax IDs masked; you or your CPA file. We don't give tax advice.

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